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Sample timeline

Resources/examples

Best practices

Membership Selection Handbook

FAQ

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Tips/best practices for a successful selections process:

• Start early!  It is important for each chapter, in conjunction with the chapter advisor, to plan early for selections.  Set deadlines and begin communicating with the university registrar’s office.  The registrar can provide information about student grades and eligibility for Mortar Board.  In some cases, this office can assist with sending e-mail messages to the entire pool of eligible students.
• Make sure all eligible students are aware of Mortar Board!  Fliers, chalking, banners, and information sessions are all an important part of publicizing Mortar Board to the general student body.  Nevertheless, it is exceptionally vital to make direct contact with each student in the top 35 percent of the junior class regarding their eligibility.  The easiest and most cost-effective way to do this is via e-mail.
• Candidates must be approved by national Mortar Board BEFORE they can officially be selected for membership.  This means you must
  1. Meet as a group to select your new members
  2. Submit the information for all candidates you hope to tap for membership via the Official Membership Report (OMR) Allow for 1-2 weeks between reporting these candidates on the OMR and your tapping date to ensure there are no problems.  An e-mail approval message will be sent to the chapter president and advisors as soon as possible.
  3. Wait for approval from the National Office before tapping can be held
• Collect membership fees prior to initiation.  Students are not official members of Mortar Board until their information has been reported and fees have been received.
• Remember that all chapters are held to the policies dictated in the governing documents of the organization.  Specifically, it is vital to read the Standing Rules of Mortar Board, Section 1, parts A through K. 
• Complete your selections process before February 25.  This ensures that you have adequate time to transition and train your new members and officers.  Don’t forget to make sure all outgoing officers complete responsibilities before graduation so new officers are not left uninformed.